Tel : 043-290-2195
Fax : 043-290-2198
E-mail : isd@office.chiba-u.jp
- During your stay / Daily life
- Rules on and off campus
Rules on and off campus
Improving Manners and Morals
"Manners" refer to the etiquette and customs that should be observed in society, and they are essentioal for building basic human relationships. As university students, you are now regarded as respectable adults in society. Please adhere to social manners and strive to live harmoniously with one another.
Contact from the University
The university will contact you mainly through the following methods, which vary depending on the department and graduate school.
Personal email
Email address (Gmail, yahoo, etc.) that you will register with Chiba University after enrollment.
University personal email
Each student at Chiba University will be given a university e-mail address. Please check your university personal e-mail address daily or set it to be forwarded to your personal e-mail address(Gmail, yahoo, etc).
Click here more about the mail system.
Student Portal System
Bulletin Board
Notification requirement
You must report to the university in writing when there is any change in your status (visa status, home address/phone number, etc.), when you plan to take a leave from school for any reason, or when you decide to withdraw from school.
Authorized absence (Kouketsu)
Your attendance will be excused in such circumstances as described below, if you report the fact to the university in writing within a week after the period of leave.
- mourning leave：if your parent, child, sibling, grandparent or grandchild dies
- sick leave ：if you are affected by any of the infectious disease stated under the School Health Law *
- internship leave：if you are away due to training or internship such as teaching practice, nursing care, and other activities authorized by the dean of your faculty/graduate school.
- school activity leave：if you participate in extracurricular activities authorized by the university
* School Health Law
If you are infected or suspected of being infected with a contagious disease, you should report it to your faculty/graduate school immediately. You must not attend classes or any school activities until you turn in a written statement of resolution of infection issued by your doctor to the university.
Contagious diseases stated under the School Health Law include:
-influenza (including H5N1 and H1N1), SARS, pertussis, diphtheria, measles, chickenpox, mumps, rubella, PCF, tuberculosis
Procedures
- Please pick up the official form at the academic affairs of your faculty or graduate school within one week after you become eligible to attend.( In case of " internship leave " and " school activity leave ", please consult with the academic affairs of your faculty or graduate school in advance.)
- Please submit the completed form and necessary attachments to the academic affairs of your faculty or graduate school for confirmation and to the professor in charge of the class before the deadline.
(1) Temporary leave
Please follow the procedure below so that the University can contact each student in case of emergency.
- Get approval of your academic supervisor.
Submit the Temporary Leave Notification ”Kaigaitokoutodoke” to the office of your school.
Leave of absence
If you wish to take a leave of absence, please consult with your class advisor, your supervisor, or the administration of your department or graduate school as soon as possible (preferably at least two months in advance).
Legally, your status of residence may be revoked if you do not participate in any activity as a student continually for over 3 months. (However, this does not apply in cases where you have a valid reason.) Taking a leave of absence falls within this category, so please consult with your academic advisor and academic staff in charge of international students before doing so. Furthermore, part time work will not be permitted during the leave of absence.
Address or status of residence
If there is any change in your address or status of residence, please report it to the academic affairs of your faculty or graduate school as soon as possible.
Campus rules and precautions
Smoking
Smoking is prohibited in all buildings and facilities on Chiba University campuses. Smoking is only permitted in the designated open areas on each campus.
Bicycles on campus
No Use of Fire on Campus
The use of fire, such as bonfires, fireworks, or barbecues is strictly prohibited on campus, including in areas like the grounds or Katarai no Mori.
Proper Waste Sorting on Campus
Empty cans, lunch containers, and other trash left in lecture rooms and lounges are noticeable.
Cleaning up after yourself is the minimum standard of manners. Dispose of your trash in the appropriate bins, and please cooperate with waste sorting for items like glass bottles, cans, and plastic bottles.
Waste disposal costs are significant, so please sort waste generated from activities like club events. For bulky waste, make an effort to reduce it by, for example, arranging for items to be taken away when replaced.
The four items covered by the Home Appliance Recycling Law(air conditioners, TVs, refrigerators, washing machines) cannot be disposed of on campus, nor can bicycles. Each person is responsible for proper disposal.
Mixed Paper Recycling
Paper is widely used resource at the university, making it important to promote the 3Rs(Reduce, Reuse, Recycle).
Chiba university has introduced its own "Mixed Paper Recycling System" to enhance recycling efforts. This system involves collecting unbundled clean paper waste like memo paper and empty snack boxed as "mixed paper" in special yellow carts, separate from other recyclable paper.
For common tytpes of waste like burnable trash, cans, plastic bottles, glass bottles, and mixed paper, please follow the sorting instructions posted on waste bins and ensure proper separation before disposal.
Follow Local Waste Disposal Rules
In areas surrounding the university, improper wasted disposal by students, such as leaving trash out on non-designated days or dumping it on vacant lots, has become a problem. In Chiba City, household waste must be sorted by type and disposed of on designated days and at designated locations.
Students living in Chiba City should adhere to these rules and be responsible members of the community by following local waste disposal practices.
Improperly sorted trash cannot be processed and may be left uncollected. If you're unsure about waste sorting and disposal, please check the local government's website.
Drugs
Possession or use of illegal drugs is not only against student regulations of Chiba University but is a serious crime in Japan. Marijuana (or cannabis, hemp) is included as one of the illegal drugs in Japan though it may not be in some countries and regions.
Waste Sorting and Disposal Rules
(1)Properly sort your waste before disposal. (2)Dispose of waste at the designated waste station for your area. (3)Place waste out between early morning and 8 AM on collection days. (4)Use designated containers for disposal.
Disciplinary Actions and Guidelines for Students
When students violate university regulations or engage in conduct unbecoming of a student, disciplinary actions will be imposed in accordance with the "Chiba University Student Disciplinary Regulations. "Students are encouraged to always act with moderation and responsibility.
If you receive a suspension, your enrollment period(required for graduation)may fall short, leading to a delayed graduation(commonly referred to as "repeating a year(Ryu-nen)").
Types of Disciplinary Actions:
Reprimand/Severe Warning: A caution issued verbally or in writing.
Suspention: A temporary prohibition from attending classes, participating in extracurricular activities, etc.
Explusion: The termination of a student's enrollment, stripping them of the right to study at the university.
Expamples of Disciplinary Actions
The specific content of disciplinary actions will be determined based on individual circumstances.
| Reason for Discipline | Content of Disciplinary Action | |
|---|---|---|
| Academic Misconduct(Exams or practice) | Cheating on exams | Suspention |
| Failure to comply with the supervisor's instructions during exams | ||
| Criminal Acts | Robbery, theft, assault, sexual assault, voyeurism, etc. | Expulsion or suspension |
| Inappropriate behavior on social media, misuse of certificates, harassment, etc. | Suspention or Reprimand/Severe Waring | |
Illegal Acts
Sexual violence, including sexual harassment, severely violates the dignity and rights of victims and can cause irreparable psychological trauma and physical harm that lasts a lifetime.
Such acts may constitute criminal offenses under the Penal Code, and will be deal with almost severity.
Drugs such as stimulants, marijuana, MDMA(synthetic drugs), cocaine, heroin and psychotropic substance are known to have addictive or habitual effects and can excite or depress the central nervous system or include hallucinations.The headling of these substances is prohibited or restricted by law.
Drug abuse has harmful effects on both mental and physical health and is subject to strict legal regulation, making it a serious crime.
●If you are tempted to use drugs:
●Important Points When Traveling Abroad
Be aware that food products containing cannabis(e.g.,candy, cookies, chocolates)may be sold in some countries. To avoid being exploited as a drug mule, be cautious of the following:
Acts of misconduct or behavior unbecoming of a student, including those listed above, carry legal and ethical consequences. Moreover, the actions of university members, including students, often attract more public attention than expected.
Even a single instance of inappropriate behavior by a small number of students can damage the university's reputation, disrupt the academic and extra curricular activities of other students, and undermine the educational adn research activities of the univeristy. Please be fully aware of these cosequences.
Be Cautious of Online Troubles
Beaware of Trouble on Social Media
Cases of problems arising from disclosing personal information or private matters on internet platforms like forums, blogs, and social media, or posting false statements(e.g.,claiming to have driven under the influence) or defaming others, are on the rise. Chiba university addresses such incidents with strict measures.
All content used in social media posts, including photos, images, and illustrations, is subject to copyright. Do not use any content without confirming the copyright. If you have used such content, delete or retract it immediately.
One crucial thing to remember about social media is that the information shared is not only visible to friends but can be accessed globally. Even posts made under the guise of "anonymity,""just among friends," or "this should be fine" can affect your job search or lead to irreversible problems. Always consider the potential consequences of your actions.
Understanding the importance of confidentiality regarding personal information is essential. Every individual must act responsibly in their words and deeds.
Basic Internet Literacy
Information Security Awareness
Chiba University's information Crisis Response Team(C-csirt)shares important updates on current malware attacks and other security-related issues via their official X(formerly Twitter)
account: C-csirt on X. (https://twitter.com/ccsirt)
Instances of people carelessly sharing personal information, leading to trouble, are increasing. When asked to provide details like your address, name, phone number, or email address-especially in surveys-handle them with extra caution.
Be aware that there have been incidents where scammers impersonated police officers or other officials over the phone to extract personal information. Always verify their department and look them up online or call back using a number without caller ID to ensure their lgitimacy.
Leaking information gained during internships or practical training can result in severe disciplinary actions from the university and may even lead to legal consequences.
Everyday Online Safety
To avoid involved in internet-related problems, be mindful of the following:
Be Considerate of Others and Yourself
Alcohol Consumption Guidelines
Alcohol consumption by individuals under 20 is prohibited by the "Law Prohibiting Underage Drinking". Drinking on campus is generally prohibited. Incidents of acute alcohol poisoning from binge drinking at welcome parties for new students have become increasingly common, sometimes leading to fatal consequences.
?Do not pressure others to drink alcohol.
?Have the courage to refuse alcohol, even when encouraged by seniors.
This applies to everyone, including adults. Some people cannot consume alcohol at all(approximately 44% of Japanese people are genetically unable to drink). Please be mindful of each other's needs.
Are you aware of alcohol harassment? Forced drinking, international over-drinking, nuisance behavior while drunk, and sexual harassment or violence at drinking events are violations of human rights. These actions are not excusable as "just the result of being drunk".
Four Chances to Save Life in Case of Alcohol Poisoning:
Smoking Etiquette and Rules
Smoking by individuals under 20 is prohibited by the "Law Prohibiting Underate Smoking". The revised Health Promotion Act also emphasizes the prevention of second-hand smoke. Smoking in entirely prohibited on campus.
Smoking is also banned in many public places, such as parks and streets near the university, to prevent second-hand smoke. Even when smoking off-campus, please take measure to prevent second-hand smoke and avoid any actions that may cause discomfort to others.
Respect for Diversity
Interest in understanding diversity, including sexual minorities, and preventing discrimination has been growing both domestically and internationally. On June 23, 2023, the "Act on Promoting Understanding of Diversity in Sexual Orientation and Gender Identity" was enacted.
Chiba University does not tolerate discrimination or harassment based on sexual orientation, gender identity, culture, disability, or any other minority status among students, faculty, or staff.
Everyday Manners and Safety
Please be mindful of the following to avoid causing trouble for nearby residents:
Research Ethics
Graduate school aims to cultivate pioneering researchers an highly skilled professionals. As budding researchers or professionals, it is crucial to hold yourself to high standards, understand your responsibilities, and conduct your research activities with integrity.
For more details, please refer to Chiba University's website on "Dealing with Misconduct in Research Activities".
Be aware of Theft and Lost Items
*Preventing Theft*
There has been an increase in thefts an dpickpocketing on campus. Since people can enter and exit the campus relatively freely, do not let your gurad down just because you are on university groudns. Pay special attention to the following:
*if you are a victim of theft, immediately contact the administrative office of your faculty or graduate shool.
Lost and found
If you lose something on campus, check with the nearest administrative office. Found items are generally kept for three months, after which they will be disposed of.
If you lose something:
If the owner is identified: You will be contacted once the owner is identified. Make sure to check which department contacted you. If direct contact with the owner or their family is not possible, the item will be kept for three months from the date of the contact attempt and then disposed of.
If the owner is not identified: Items will be kept for three months from the date they were reported, after which they will be disposed of.
If you find a lost item:
Bring it to the nearest administrative office. if the office is closed, take the item to the main gate security office. If you find cash(wallets): Please bring it to the Student Support Division or the nearest police station.
Emergency Contacts
If you spot a suspicious person on campus or need to call an ambulance in case of an accident, contact security personnel immediately:
Nishi-Chiba Campus: Main gate Security office-TEL: 043-290-2082
Inohana Campus: Security Office-TEL: 043-226-2004(extension 5008)
Matsudo Campus: Student Life Office-TEL: 047-308-8715(weekdays from 8:30 AM to 5:00 PM)
Diaster Preparedness
Please use the ANPIC Safty Confirmation System to report your status during a disaster. Chiba University has introduced this system to quickly ascertain the safety of students and staff and to manage disaster response effectively. Ensure you complete the initial registration.
Initial Resistration: Complete the initial registration!
Safety Reporting: Report your status during an emergency!
■Your initial ID is your student number.
Watch Out for Deceptive Solicitations
On and off campus, there are groups that approach students who are alone in places like cafeterias or benches, hiding their true identity while inviting them to join in "circle activities". Some of these groups also pretend to be Chiba University student on social media, inviting other to join their activities.
The activities they promote range from various sports and music to volunteer work. While it may seem like a casual way to make friends at first, these groups can become difficult to leave, potentially disrupting your student life and relationships. Please be cautious.
Consultation Contact:
Email: kanyu_soudan@chiba-u.jp
Student Consultation Room: Student Support Plaza
Beware of Fradulent Sales Practices
At 18, you are considered an adult. Beaware of contract-related troubles! There is an icrease in fraudulent sales practices targeting students. These scams are designed to expliot the inpexperience of students with cunning tactics.
-Don't fall for enticing offers or get-rich-quick schemes; refuse them outright!-